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MINUTES
CALL TO ORDER - – 6:05 p.m. Council Present: Councilwoman Reta Allen, Councilman Joel Scott, Councilman Merrill Young, Councilman J.C. Worley and Councilman Eric Hogue. Mayor John Mondy and Councilman Chris Trout were absent. Mayor Pro Tem Worley presided. Staff Present: Anthony Johnson, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove, Finance Director; Chris Holsted, City Engineer; Claude Thompson, City Planner and Barbara Salinas, City Secretary. INVOCATION & PLEDGE OF ALLEGIANCE Councilman Hogue was asked to provide the invocation and Councilman Young was asked to lead the Pledge of Allegiance. CITIZENS PARTICIPATION Mr. Ryan Baker, 902 Valentine, Wylie, Texas. CONSENT
AGENDA
Councilman Scott made a motion to approve Consent Agenda Items A, B, C and D. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent. INDIVIDUAL CONSIDERATION
Mr. Chris Holsted, City Engineer addressed this item providing Council with a brief background on the request. He stated that the City's Water and Sewer Master Plan indicates a 12-inch water line along Sanden Blvd. Recent developments along Sanden have constructed portions of the water line from FM 544 south and from Hensley Lane north. The construction contract includes approximately 833 linear feet of 12-inch water line and all related appurtenances. Eight bids were opened on June 28, 2002 and Morrow Construction Co. submitted the low bid. The contract establishes a construction time of 45 days. The FY 2002 budget included $90,000 for the Sanden water line project. The total amount bid for the project is $51,003.00. Councilwoman Allen made a motion to approve the award of contract for the 12-inch water line along Sanden Boulevard to Morrow Construction Company in the amount of $37,103. Councilman Scott seconded the motion. A vote was taken and the motion was approved, 4-1. Councilman Young voting in opposition. Mayor Mondy and Councilman Trout absent.
Mr. Terry Capehart, Assistant Planner addressed this item providing a brief background on the request. He stated that Mr. Keith Teague has requested that the City abandon that segment of the alley that lies between Ballard Avenue and Jackson Street and extends between Butler and Calloway Streets. Dr. Teague desires to construct a dental office at the corner of Ballard and Calloway, and to use a portion of the alley as an access drive for parking at the rear of the building. On July 23, 2002, the City Council rezoned all properties abutting the subject alley segment from Single-Family Residential (SF 8.5/17) to Corridor Commercial (CC) District. As part of their review of the rezoning request, the Planning and Zoning Commission approved a Site Plan for the proposed dental office at Ballard and Calloway reflecting utilization of the alley corridor as a private access drive. Replatting of adjacent properties in order to incorporate the alley and create easements for the utilities will require future approval by the Planning and Zoning Commission and City Council. The City acquired the services of right-of-way Acquisition Consultants to conduct an appraisal of the property and establish its fair market value. The appraisal (attached) indicates that the fair market value of the property is established at $5.75 per square foot for the 4,080 square feet, or a total value of $23,460 and rounded by the appraiser to $23,500. The cost of the appraisal is also to be paid proportionately by those purchasing the abandoned right-of-way. In accordance with State law, these funds will be placed in the Street Capital Fund for purchases and improvements of streets and/or alleys. Councilman Scott made a motion to approve the Ordinance abandoning the alley right-of-way within Block 34 of the Railroad Addition, being the segment running north-to-south between Butler Street and Calloway Street and located between South Ballard Avenue and South Jackson Street. Councilman Young seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent.
Mr. Terry Capehart addressed this item providing Council with a brief background on the request. He stated that the applicant is requesting a revision to the existing Planned Development District (PD 2001-51) for Bozeman Farm Estates. Theses proposed amendments revise the Conceptual Development Plan to include an addition 5.8 acres, and makes a procedural change to the Conditions for the Planned Development District. The proposed revisions maintain the earlier Planned Development District substantially as adopted, except for the following changes. The Development Plan is amended to add 5.8 acres of land along the western side of the tract. This new area will be used to accommodate the primary western entry to Bozeman Farm Estates relocated from further north, as illustrated on the Development Plan; and the Conditions for Development are amended to allow the Development Plan to serve as a preliminary plat for each future phase of the development rather than require review of both preliminary and final plats on each phase. Site plans shall be submitted with final plats for all future multi-family residential and nonresidential development. Section IV has been changed to state that the Development Plan shall serve as the preliminary plat, and Section V.i.5. has been changed to state that distribution of lot and dwelling sizes shall be as illustrated on the final plats rather than on the PD Development Plan. Mr. Capehart stated that at the July 16, 2002, Planning and Zoning Commission meeting, the Commission voted 6-0 to recommend approval of the proposed amendments. The Mayor Pro Tem then opened the Public Hearing and asked that anyone wishing to speak in favor or opposition of the request to please come forward, stating their name and address for the record and limiting their comments to five minutes. With no response, the Mayor Pro Tem then closed the Public Hearing. Councilman Young made a motion to approve the change in zoning in zoning from Agriculture (AG/28) and Planned Development District (PD 2001-51) for Single-Family Residential and Village Center Mixed Uses to Planned Development District for Single-Family Residential and Village Center Mixed Uses, being an amendment to PD 2001-51 to add 5.791 acres to the Development Plan and amend the Conditions for Development, being a certain 470.00 acre tract of land situated in Collin County, Texas and being a part of the J. G. Jouett Survey, Abstract No. 475, the Allen Atterberry Survey, Abstract No. 23 and the Aaron West Survey, Abstract No. 979 and being part of those certain tracts of land conveyed to Joanne Vanderweele, Successor Independent Administratrix, as described in the Executor's Deed as recorded in Collin County Clerk's File No. 95-0005773 and being a part of those certain tracts of land described in a deed to George S. Richards as recorded in Volume 775, Page 55, Deed Records, Collin County, Texas and being all of a called 1.00 acre tract of land described in a deed to F.D. Feagin etux, as recorded in Volume 914, Page 697 of said Deed Records and also being all of Tract 2 and part of Tracts 1 and 4 described in a deed to Jimmie Jane Feagin as recorded in Volume 775, Page 58 of said Deed Records and being a part of a called 2.10 acre tract of land described in a deed to F.D. Feagin etux as recorded in Volume 757, Page 824 of said Deed Records and being all of that certain tract of land described in a deed to Edwina Collins Cook as recorded in County Clerk's File No. 93-0039237 and being all of that certain tract of land described in the Quit Claim Deed to Silas M. Hart and Charlene H. Hart, a called 69.25 acre tract of land as recorded in Collin County Clerk's File No. 96-0091287 and being all of that certain 5.791 acre tract of land described in a deed to Charlane Collins Dew as recorded in Collin County Clerk's File No. 93-0039230, bringing the total acreage for PD 2001-51 to 475.80 acres. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent.
Mr. Chris Holsted, City Engineer addressed this item providing Council a brief background on the request. He stated that the Texas Department of Transportation (TxDOT) is scheduled to begin construction on SH 78 from FM 544 to Eubanks in the next few months. The proposal includes the design of an additional 3,365 linear feet of a 4-lane concrete paving section with underground storm sewer improvements and a traffic signal at the intersection of Spring Creek Parkway. The additional construction will be added to the existing TxDOT contract with Site Concrete and will add approximately five months to the projected completion of SH 78. Tabulated below is the projected construction cost for the project including a 10% contingency. The project total is $2,175,500.00. The construction cost and engineering fees for the signal at the intersection of Spring Creek Pkwy will be reimbursed by the developer of the property located on the northwest corner of the intersection. Councilman Scott made a motion to approve authorization for the City Manager to execute and award a contract to Bucher, Willis & Ratliff, Corp., in the amount of $180,240 for engineering services related to the design of paving and utility improvements along SH 78 from Eubanks to Spring Creek Pkwy and traffic signalization at Spring Creek Pkwy. Councilwoman Reta Allen seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent.
READING OF ORDINANCES TITLE & CAPTION APPROVED BY COUNCIL AS REQUIRED BY WYLIE CITY CHARTER, ARTICLE III, SECTION 13-D. Captions for all approved Ordinances were then read into the record. WORK SESSION Staff present for the Work Session included City Manager Anthony Johnson; Assistant City Manager, Mindy Manson; Barbara Salinas, City Secretary; Fire Chief Shan English, Lt. Mike Davis representing the Police Department; Mike Sferra, Director of Community Services; Chris Holsted, City Engineer; Mignon Morse, Library Director; Ron Hutchison, Assistant Finance Director; Brady Snellgrove, Finance Director, Shanae Jennings, Public Information Officer and Lynn Fagerstrom, Personnel Manager. Mayor Mondy and Councilman Trout were present for the Work Session.
Ambulance Contract Chief English offered an option of utilizing contract employees that would be supervised by the Wylie Fire Department staff and asked to pursue for future contracts. Council encouraged Chief English to research further as a possible option. Councilman Scott was excused from the remainder of the Work Session. Direct Alarm Monitoring
Mr. Brady Snellgrove, Finance Director addressed Council regarding the FY2002-03 proposed Budget. There was a review of all proposed requests for additional personnel and some discussion on the 2% Cost of Living Adjustment that will allow the City to continue with the step program. Mr. Johnson explained that the program has allowed the City to become competitive with surrounding cities and retain employees. There was discussion regarding specific concerns from the Council including the following:
There was discussion regarding the long-term debt and the investment assistance provided by our financial consultants, First Southwest. Mr. Snellgrove stated that a Resolution would be presented for Council consideration at the August 27th regular meeting for bond reimbursement. He stated that the City of Wylie intends to issue general obligation bonds maturing over a twenty- (20) year period totaling $2,500,000 to finance the costs of certain street improvements, including drainage, curb and gutters, sidewalks, landscaping, traffic signalization and utility relocation. This particular $2.5 million issue is for the purpose of extending the expansion of SH78 North from Eubanks Lane to Spring Creek. There was a brief summary of the request for equipment. Ms. Manson provided a list of all requests. Also discussed was the .07cent increase notification from North Texas Municipal Water District and its effect on the sewer plant. There was some discussion regarding the Cross-Connection Control Program and the need to address concerns such as providing vendor lists and enforcement via correspondence with violators asking for compliance with the program. It was noted that the Utility Billing department would be initiating its radio read program on Monday, August 19th. With no further discussion the Budget Work Session was concluded.
ADJOURNMENT With no further business, the meeting was adjourned at 9:26 p.m.
________________________________ John Mondy, Mayor ATTEST: _________________________________ Barbara A Salinas, City Secretary
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