MINUTES
Wylie City Council
Tuesday, January 28, 2003 - 6:00 p.m.
Wylie Municipal Complex - Council Chambers
2000 State Highway 78 North

Mayor Mondy called the meeting to order at 6:00 p.m. with the following council members present; Councilman Joel Scott, Councilman Eric Hogue, Councilwoman Reta Allen, Councilman Merrill Young, Mayor Pro Tem J.C. Worley, and Councilman Chris Trout.

The following staff members were also present; City Manager, Biff Johnson; Assistant City Manager, Mindy Manson; Finance Director, Brady Snellgrove; City Engineer, Chris Holsted; Planning Director, Claude Thompson; and Interim City Secretary, Aimee Nemer.

Councilman Hogue led the invocation and Councilman Scott led in the Pledge of Allegiance.

No citizens came forward for citizen's participation.

1. Approval of the Minutes from the Special Called Meeting of November 21, 2002, and the Regular Meeting of December 10, 2002, and January 14, 2003.
     
2. Consider and act upon approval of a resolution of the City Council of the City of Wylie, Texas, establishing a public newspaper of general circulation to be the official newspaper for the City of Wylie.
     
3. Consider and act upon entering into a local agreement with the City of Parker for the use of the fire-training center located at Fire Station #2 in Wylie, as part of a regional training group.
     
4. Consider and act upon a Final Plat for Lot 1, Block A of Anderson's Little Half Acre Addition (formally known as Lot 5 of McCord's Little Six Subdivision, an Addition not filed for record), being all of a certain 0.48 acre tract of land, located at 2811 F.M. 544, as recorded in a deed to Keith Anderson in Volume 4562, Page 972 of the Deed Records of Collin County, Texas and being situated in the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas.
     
5. Consider and act upon a Final Plat for the Avalon Addition Phase 1, being a certain 42.372 acre tract of land generally located south of Brown Street and west of Kreymer Lane (C.R. 432), being part of a called 77.14 acre tract described in a deed to Neva Lou Kreymer and Robert Kreymer as recorded in Volume 2787, Page 255 of the Deed Records of Collin County, Texas, and being situated in the Francisco De La Pina Survey, Abstract No. 688, City of Wylie, Collin County, Texas.
     
6. Consider and act upon a Final Plat for the Avalon Addition Phase 2, being a certain 28.2213 acre tract of land generally located south of Brown Street and west of Kreymer Lane (C.R. 432), being part of a called 77.14 acre tract described in a deed to Neva Lou Kreymer and Robert Kreymer as recorded in Volume 2787, Page 255 of the Deed Records of Collin County, Texas, and being situated in the Francisco De La Pina Survey, Abstract No. 688, City of Wylie, Collin County, Texas.
     
7. Consider and act upon entering into an Interlocal Agreement with Wylie Northeast Water Supply Corporation for the provision of backup support and repair services.
     

Council Discussion
Councilman Scott noted changes to item A on the consent agenda, Page 1 of November 21, 2002 Minutes, Item Number 1 - no council action was taken, delete motion action. Councilman Scott also noted changes to Item A, last page of Minutes for January 14, 2003, Executive Session -North Texas Municipal Water District Settlement- Councilman Scott made motion to approve, Councilman Trout Seconded the motion, vote passed, 7-0. He also stated that Executive Session Item -City Manager's Evaluation - Councilman Scott made motion and Mayor Pro Tem Worley seconded, vote passed, 7-0.

Council Action
Council noted no other changes to the consent agenda. A motion was made by Councilman Hogue to approve the consent agenda with the noted changes. Councilwoman Reta Allen seconded the motion. A vote was taken and passed, 7-0.

1. Hold a Public Hearing to consider and act upon a change in zoning from Corridor Commercial (CC) District to Multi-Family Residential (MF) District, generally located north of Centennial Drive between Eubanks Lane and Spring Creek Parkway, being all of a 12.393 acre tract of land described as Lot 1, Block B of the Woodlake Village Addition, City of Wylie, Collin County, Texas. (Zoning Case 2002-14)

Council Action
This item was tabled from the November 12, 2002 Regular Council Meeting. Councilman Chris Trout made a motion to untable the item. The motion was seconded by Councilwoman Allen. A vote was taken and passed, 7-0.

The Mayor opened and closed the public hearing with no citizens coming forward.

Staff Comments
Mr. Claude Thompson, Planning Director, informed Council that the applicant was requesting to table this item for a second time to the February 25, 2003 Council Meeting due to their staff being unable to attend the Council meeting while out of the Country. Mr. Thompson stated that the applicant is aware that if the item is not addressed at the February 25 Council Meeting, then it must be re-advertised for a public hearing.

Council Action
Councilman Scott made a motion to table this item to the February 25, 2003 Council Meeting. Councilman Worley seconded the motion. A voted was taken and passed, 7-0.

2. Consider and act upon appointing a replacement to the Parks and Recreation Board for one unexpired term ending July of 2004.

Council Action
Councilman Hogue made a motion to appoint Mr. Frankie Delgado to the Parks and Recreation Board for an unexpired term ending July of 2004. Councilwoman Allen seconded the motion. A vote was taken and passed, 7-0.

3. Consider and act upon appointing a replacement to the Parks and Recreation Advisory Board for one unexpired term ending July of 2003.

Council Action
Councilman Trout made a motion to appoint Ms. Anne Hiney from the Parks and Recreation Board to serve on the Parks and Recreation Advisory Board (4B Board) for an unexpired term ending in July of 2003. Councilwoman Allen seconded the motion. A vote was taken and passed, 7-0.

• Joint work session with Parks and Recreation Board -Adoption of Park Master Plan

Council Action
Council adjourned to Work Session at 6:20 p.m. Council called to order a joint Work Session with the Parks and Recreation Board at 6:25 p.m. All Council members and City Staff previously noted were present for the Work Session. The following Park Board Members were present; Dan Chesnut, Anne Hiney, David Willey, and Ivan Holmes.

Staff/Consultant Comments
Mr. Rob Diaz, Assistant Park Superintendent, introduced Ms. Julie McCall, a consultant from Carter & Burgess.
Ms. McCall described to Council the highlights of the Parks, Recreation, and Open Space Master Plan. A handout was provided to Council with information about Phase I - Inventory/Supply Analysis, Standard Analysis, Needs Assessment; and Phase II - Recommended Priorities, Budget Analysis, Funding Methods, and Action Plan. Ms. McCall explained that based on the Master Plan, the City would need to acquire 210 acres of parkland to meet the needs of the projected population of 38,500 in 2011. She stated that Wylie ranks number one in comparison with peer cities on providing baseball/softball and soccer facilities per person. Ms. McCall explained results of the citizen surveys which translate to the recommended priorities. She recommended that once the plan is adopted, the City should publicize the document and refer to it as reference that was compiled with citizens input through the surveys, meetings, and focus groups. She stated that the plan would need to be reviewed every three to five years based on the City's growth. Ms. McCall discussed an option for the City to pursue Regional Park Grants that are joint with surrounding cities or entities; such as Lake Lavon. Ms. McCall encouraged Council to focus on the question of what amenities they want the City of Wylie to be known for throughout the area, whether it be natural resources, athletic facilities, or recreational facilities.

Council/Park Board Discussion
Councilman Young noted the differences in priorities from Phase I to Phase II. Ms. McCall stated that in most cities, open space was a lower priority.

Councilman Scott noted the age diversity and the number of years in Wylie from the survey respondents. Councilman Scott inquired if the City would be penalized for not working toward the five-year plan when pursuing a grant. Ms. McCall suggested reviewing the plan every three years.
City Manager, Mr. Johnson asked if the current amenity centers in new development was included in the Needs
Assessment. Ms. McCall stated that private neighborhood facilities were not included in the assessment because they were not typically open to the public.

There was some discussion on where the City should focus whether it is on the borders of town with the lakes, or within the City with amenities such as teen/senior centers.

Councilman Scott stated that he would like to use the lakes and develop natural resources.

Mayor Mondy stated that the City needs to be careful not to limit their focus. The Mayor clarified that the 210 acres included parkland acres and facilities.

Councilman Scott inquired how the City can obtain land that is needed from developers. Mr. Johnson stated that no credit is given to developers unless land is donated. He stated that flood plain is usually donated.

Councilman Trout asked if staff had an idea of what type of land is going to be available from current developers. Staff stated that there was a soil conservation pond in Birmingham Farms. Mayor Mondy mentioned the two landfill areas on Hooper and Alanis. The Mayor suggested that the Hooper Landfill could be a Regional Park with the City of Sachse. He stated that portion of the land has already been acquired. Mr. Johnson stated that the City needed to be thinking about natural resources and set that land aside now.

Mayor Mondy asked the Park Board members if they were in agreement with the priorities that are listed in the plan.
Mr. Dan Chesnut, Park Board Chairperson, stated that they did agree with the top ten priorities but not necessarily in that order. Mr. Chesnut stated that the board would like to focus on Founders Park and a Community/Teen/Senior Center.

Ms. Hiney stated that City needed to preserve the open space and work with other surrounding communities. She asked the Council where the Park Board should start as far as utilizing the plan. Mayor Mondy encouraged board members to be patient with the process. Mr. Johnson stated that the first step is getting the plan into place to have as a guide.

Councilman Trout stated his concern with the issues of land acquisition and a timeframe for doing so.

Mayor Mondy suggested that the City discuss options with the WISD for land acquisitions.

There was some discussion about partnering with the YMCA. Council informed the Park Board that this option has already been discussed and was not feasible at this time.

Councilman Trout asked if reduced maps could be provided to Council for reference.

Mr. David Willey, Park Board Member, stated his concern for utilizing the current funds.

Mayor Mondy asked the Park Board to state priorities. The board stated the following:

1. Community Center-Combined Teen/Senior Center
2. Swimming Pool
3. Upgrading current facilities

Mr. Ivan Holmes clarified that the Park Board's focus should be on updating current facilities while working towards the identified priorities.

Councilman Young charged the Park Board with finding alternative funding methods.

Mr. Johnson stated that staff would provide the Park Board with a report identifying a clear direction for the board to be working towards.

Council Action
There was no Council action during Work Session. Council action taken for this item during Open Session is noted under item number 5 of Individual Consideration below.

The Mayor called for a five-minute recess at 7:20 p.m. Council reconvened into Work Session at 7:28 p.m.

• Single Family Residence Licensing

Staff Comments
Police Lieutenant Mike Davis introduced Code Enforcement Officer Mike Zapata. Mr. Zapata stated that the Single Family Residence Licensing Ordinance was very progressive and that he was looking forward to moving in that direction upon Council approval.

Council Discussion
Councilman Worley recommended tabling this issue. He requested that Mr. Zapata provide data from other cities in the state of Texas that are enforcing a similar ordinance.

Council Action
There was no Council action during Work Session. Council action taken during Open Session is noted under item number 6 of Individual Consideration below.

• EMS Contract with ETMC and the proposed amendment to the contract

Staff Comments
Fire Chief Shan English addressed Council on this item. He stated that the Wylie Fire Department has been in negotiations with East Texas Medical Center Emergency Medical Service (ETMC) to have ETMC/EMS personnel report to and be supervised by the Wylie Fire Department. Chief English stated that the primary benefit to this proposal is that ETMC/EMS employees would report directly to the on-duty company officer of the Wylie Fire Department. Chief English told Council that this will ensure that ETMC/EMS employees are supervised properly and on-site as well as ensuring that they are utilizing their time to receive training. He stated that discipline issues will go through the Wylie Fire Department. Chief English told Council that the proposal states that ETMC/EMS employees will wear the WFD uniform with a newly designed patch to include the ETMC name. Chief English stated that this proposal is contingent on the City's intent to renegotiate a contract with ETMC at contract renewal. He stated that ETMC has indicated that with Wylie's growth, the current subsidy rate will not increase even with the City of Sachse pulling out of the coalition. Chief English offered to answer any questions from Council.

Council Discussion
Mayor Mondy inquired if the subsidy would decrease with the recent growth. Chief English stated that with Sachse pulling out, the subsidy would be distributed among the communities involved in the coalition. Mayor Mondy inquired if the surrounding communities who are involved in the coalition are aware of the possible increase in subsidy due to the loss of Sachse's share. The Mayor asked if the communities have been given a budgeting number to work with for their subsidy. Chief English stated that a meeting is scheduled for the third week of February with coalition members to discuss budget figures.

Councilman Scott inquired about the contract's indemnity clause and the proposal that ETMC/EMS employees will be wearing WFD uniforms with the ETMC patch. There was some discussion as to whether the indemnity clause would hold harmless the City of Wylie in the event that an ETMC employee was sued. Councilman Scott stated that in that scenario, it is likely that the City would also be sued. Chief English stated that this was an issue that the attorney's reviewed. City Manager, Mr. Johnson clarified that ETMC would still carry their own bond and insurance for their employees.

Councilman Hogue inquired if there was any issue of ETMC employees considering themselves City employees and not 'contracted employees'. Chief English stated that separation would be ensured.

Councilwoman Allen stated that her only concern was the fact that the ETMC/EMS employees would be wearing the WFD uniform and representing the City and the Fire Department. Chief stated that the intent of the proposed contract amendment is that the ETMC/EMS employees will be directly supervised and disciplined by the Wylie Fire Department. Councilwoman Allen inquired about the number of transfers that ambulances were providing. Chief English stated that the transfers were very minimum, not even five a year. He stated that mostly private companies were handling transfers.

Council Action
There was no Council action during Work Session. Council action taken during Open Session for this item is noted under item number 4 of Individual Consideration below.

• Signage in Municipal Complex

Staff Comments
City Manager, Biff Johnson, requested that this item be tabled to the next City Council Work Session on February, 25, 2003.

4. Consider and act to approve the Supplemental Agreement to Contract for Paramedic Ambulance Services between East Texas Medical Center Emergency Medical Service (ETMC) and the City of Wylie.

Council Action
This item was discussed in Work Session. Council reconvened into open session at 7:32. Councilman Hogue made a motion to approve. Councilman Worley seconded the motion. A vote was taken and passed, 7-0.

5. Consider and act upon adopting the new Parks, Recreation and Open Space Master Plan prepared by Carter and Burgess, Inc.

Council Action
This item was discussed in a Joint Work Session with the Parks & Recreation Board. Council reconvened into open session at 7:18 p.m. Councilman Trout made a motion to adopt the Park Master Plan. Councilman Young seconded the motion. A vote was taken and passed, 7-0.

6. Consider and act upon adoption of the Single Family Residence Licensing Ordinance.

Council Action
This item was discussed briefly in Work Session. Councilman Worley made a motion to table this item. Councilwoman Allen seconded the motion. A vote was taken and passed, 7-0.

No ordinances were approved.

• In accordance with Chapter 551, Government Code, Vernon's Texas Code Annotated (Open Meeting Act), Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.

Council convened into Executive Session at 7:42 p.m. Council received information from Staff.

No action was taken as a result of the Executive Session.

Captions for all approved Ordinances were then read into the record.

The meeting was adjourned at 8:10 p.m.

________________________________
John Mondy, Mayor

ATTEST:

_________________________________
City Secretary

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